Fixed assets

Fixed asset register

Every asset the project bought, with a tag, a custodian, a place and the contract that paid for it.

Preview · not built yetFictional data throughout. Nothing on this page comes from a real programme.

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Overview DESIGNAppraisal Cost table PLANNINGWork plan Procurement Contracts FINANCEAdvances Invoices & IFR MONITORINGIndicators Risk log Dependencies ASSETSFixed assets CLOSINGLifecycle Project Book Reports

Principal, Teacher Collegegrant: agency

Northland (demo) › Ministry of Education › Teacher Training College — North › DEDU102 › Fixed assets

Fixed asset register

EXAMPLE DATAREGISTER OPEN

TAGGED

assets with a tag and a custodian

RECORDED COST

11,370 USD

6 of 7 assets. One has no cost recorded, and is not counted as zero.

AWAITING TAG

delivered under CT-2026-021, not yet tagged

LOCATION NOT RECORDED

AST-0003 has a custodian but no place

TAG	ASSET	CUSTODIAN	LOCATION	COST USD	CONDITION	BOUGHT UNDER
AST-0001	Laptop, 14-inch	Registrar	Block A · rm 12	1,150	GOOD	CT-2026-021
AST-0002	Laptop, 14-inch	Registrar	Block A · rm 12	1,150	GOOD	CT-2026-021
AST-0003	Laptop, 14-inch	Library	not recorded	1,150	GOOD	CT-2026-021
AST-0004	Projector	Teaching	Block B · hall	640	GOOD	CT-2026-021
AST-0005	Photocopier, A3	Registrar	Block A · rm 14	2,380	GOOD	CT-2026-021
AST-0006	Generator, 8 kVA	Estates	Plant room	4,900	FAIR	CT-2026-024
AST-0007	Science bench set (12)	Science dept	Block C · lab 2	not recorded	GOOD	in kind

Every asset has a source.
A contract, or "in kind" said plainly. Never left blank to make the list look complete.

One person holds each asset.
Custody moves by a recorded transfer, not by editing a name.

Cost is the contract's, not retyped.
The figure is read from the contract line it was bought on.

NEEDS YOU

A laptop arrived on delivery note DN-0417 and has no tag.

Proposed AST-0008 · Laptop, 14-inch · 1,150 USD

proposed by agent from the delivery note — not counted until confirmed

WHERE THESE CAME FROM

CT-2026-021 · ICT equipment5 units

CT-2026-024 · Generator1 unit

In kind

1 asset, received without a contract. Its value is not recorded.

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On a phone the screen is shown as a small layout preview. Open this page on a larger screen to read it, or read the points below.

What this screen shows

Each asset names where it came from: a contract, or "in kind" said plainly.
A cost nobody recorded says so. It is never counted as zero in the total.
A delivery with no tag is listed as waiting, and the agent proposes the tag for a person to confirm.

Why it works this way

An asset list that quietly drops what it cannot place is the usual way a project loses track of its equipment. This one keeps the gaps on the face of the register.

What exists today

Not built yet. Everything on this screen is a design. The platform's data model already reserves the link from an asset to the contract that bought it; no asset records exist yet.